E-Procurement Assignment Example | Topics and Well Written Essays - 750 words

E-Procurement - Assignment ExampleDeptt. prep ares a Components List 2) The components list is then forwarded to the Planning Deptt., which plans intersection point Codes (for mod components, if any) and schedule reservation 3) Thereafter the list is handed-over to the Purchase Deptt. for raising a Purchase rules of order (PO). In case of new requirements, three quotations are first obtained from different suppliers. Finally the PO is created, sign(a) by two persons i.e DGM Commercial and GM Technical and then delivered to the supplier. 4) Once goods are received, Inspection checks the whole step of goods and if found ok, it hands-over to the Store, which makes a Goods Receipt (GR) upon receiving the goods 5) Planning then prepares a Pick List of the required components and gives it to payoff for issuance of components from the Store. 6) Upon receipt of suppliers invoice, items & amount charged are reconciled and then payments are made to the supplier. 7) The performance of Pu rchase Deptt. is checked through certain KPIs set by the Company eon suppliers performance is analyzed by means of assigning different grading. Ans 3 Three primaeval advantages of using e-Procurement over manual processes 1) Using e-Technology and an integrated ERP application, automates & speeds up business processes related to the production of goods and services. 2) It in any case serves as a tool in sourcing new suppliers and tendering bids whilst cutting down material cost 3) It ensures modernization which keeps your workplace up to date with the latest procurement/selling techniques. Ans 4 Three censorious process flows of e-Procurement system 1) Data integrity In case of error in a PO shall cause incorrect delivery/shipment. Therefore an extra care ask to be taken when preparing & submitting a PO to the supplier. 2) Availability Ensuring availability of the required material is a critical part of e-Procurement, as the degenerate is committed to timely delivery of the finished goods to its customers. 3) Inventory Management Being a fully integrated system, a small error has a large impact. For Instance, it could result in over-stocking or downstairs-stocking of inventory or distracting inventories safety level, etc. Ans 5 How EDI works? The diagram below shows a two-way genius of EDI. For example, if a customer/business partner wishes to place an order, it shall generate an electronic purchase order which shall automatically go away transmitted and arrive into the companys order management system indicating arrival of new order(s). Once the order is processed and goods delivered to the customer, companys inventories position will be automatically updated. In a nutshell, from order processing till payment, relevant information through out the system shall get automatically updated at both sides (Customer & Vendor). Ans 6 Business-to-employee requisitioning system benefits an employee in several ways. Many terms used in this context. kind-hea rted Resource Management System (HRMS) or Shared Services Human Resource (SSHR) is the most commonly used term in business world. The system provides an online submission and favorable reception of a requisition including viewing attendance, applying for leave, requesting a loan, seeking training, submitting Work Objectives or Appraisal, and much more. For example, if applying for a leave, an employee needs to fill-up an online leave form and click on Submit button. The application directly goes to the concerned supervisor under intimation to